receptionist cum admin assistant (12 months contract)

Overview

Who you'll be working for

What requirements you'll need to be eligible

• Minimum GCE ‘O’ levels
• At least 2 years in relevant experience, preferably in an administrative function in the financial services industry
• Proficiency in MS Excel (intermediate level) and MS Word
• Pleasant personality, proactive and able to work independently
• Good spoken and written communication skills in English
• Passion in customer service and result oriented
• Meticulous with strong organization skills and professional demeanour
• Ability to identify gaps for service improvements
• Ability to work in a fast-moving and dynamic environment with work pressure
• Ability to multi-task, prioritize and meet timelines
• Analytical skills, flexible and adaptable
• Singaporeans only

What you'll be doing on the job

Receptionist Support

• Maintain a professional and efficient reception counter at all times.
• Answer calls promptly and efficiently. Respond all callers’ queries with professionalism.
• Attend to walk in guests / visitors / customers.
• Collection, sorting and distribution of mails.
• Coordinator of meeting rooms.
• Coordinate with Tea lady for the maintenance of the reception lobby and meeting rooms and coordinate drink orders for guests.
• Coordinate with Mailroom for the mails/courier collection by SingPost and courier distribution within the day.
• Coordinate with staff on local and international couriers or by hand mails within the day.
• Coordinate day-to-day office & equipment maintencance.
• Assist in any ad-hoc request on F&B or when food is being served to clients using the meeting rooms.

Office Security

• Ensure all visitors/contractors details (name, company, name card, contact details, host from the company, purpose of visit etc) are recorded in the visitor’s book.
• Issue visitors/contractors passes and ensure that guests display them prominently.
• Ensure that visitors/contractors return the passes and sign off the visitor’s book before departure from the office.
• Verify identity and work orders from authorized vendors.

Others

• Support in office maintenance and ordering of corporate stationery, business cards and company stamps. Keep inventory of pantry and office stationery.
• Provide administrative support in processing invoices & coding sheet for payment. Prepare and help to collate reports.
• Any other duties/projects as assigned by Manager.                                           

Consultant Contact